Programme Assistant ILO Jakarta
Job Vacancy Lowongan kerja Programme Assistant ILO (International Labour Office) Jakarta. The Position. The Programme Assistant will work under the direct supervision of the Deputy Director and the overall management of the Director of ILO Jakarta. The incumbent shall work closely with relevant staff in the ILO Jakarta office on all programmes, operational and financial aspects of the office operation.
Position title: Programme Assistant
Deadline for application: 08 October 2010
Project title: ILO Office Jakarta
Organization unit: ILO Jakarta
Grade: GS 5
Duty Station: Jakarta
Contract type: Fixed-term
Duration: 1 year
Expected starting date: 01 November 2010
Duties:
The tasks and duties of the Programme Assistant will include but not be limited to
1. Collect data and other information on development and/or subject matter activities of the area and maintain relevant programme and technical cooperation information systems and databases, and prepare background information.
2. Maintain and update databases and records on programming activities for programme monitoring and evaluation purposes.
3. Process and examine project budget information and data in accordance with instructions, and make necessary abstracts and computations.
4. Summarize information reflecting current obligations and future programme and budgetary implications.
5. Maintain and keep registers and control plans on the status of programmes and projects at formulation, implementation and operational stages.
6. Verify the conformance of project terms of reference with work plans and set objectives.
7. Prepare background material, working papers and tables for briefing and review sessions.
8. Participate in the briefing of project and other programme related activities.
9. Review plans of operations and other project related documents and take appropriate follow up action.
10. Carry out specific administrative operational/control tasks for project and programme activities.
11. Draft non-substantive correspondence on projects and programme activities.
12. Perform other related duties as required.
Education
Completion of secondary school education, supplemented by technical or university level courses in relevant subjects.
Experience
Five years of related programming and administrative work and/or office experience, including record keeping and processing of information.
Competencies:
• Good knowledge of rules and procedures related to the various components of the project and programme area. and good administrative skills to provide programming support,
• Good knowledge of the office’s operations
• ability to communicate effectively both orally and in writing;
• ability to clarify information;
• good computer applications skills;
• ability to work on own initiative as well as a member of a team;
• ability to deal with people with tact and diplomacy and gender sensitive
• Actively seeking relevant knowledge within and outside the organization to build on as well as share experience and expertise in a pro-active manner
• Demonstrate a high level of commitment and responsibility towards completing assignments efficiently, accurately and in a timely manner; and
• demonstrate honesty and integrity and display high standards of ethical conduct.
Remuneration
General Services level 5 of the UN common remuneration system and/or commensurate with the qualifications and competency of the selected candidate.
Written Examination and Interview
Prospective candidates may be required to sit a written examination and take part in an interview.
Application
Qualified women and men are encouraged to apply and submit their application along with CV and other supporting documents and references, addressed to:
The Director, ILO Jakarta
Email: HRDJKT@ilo.org
Fax: 3100766
For any questions related to this post, please contact: – Ms. Kurniasih Susilawati, (kurniasih@ilo.org)
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Please send your job application letter to the address or email address that's already include in post above. If you have a comment, please leave a reply here. Don't waste your time by sending your resume, cv, application in comments page. That will not be respond. Thanks.
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